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Product · Gym management

fitCor. One gym. One connected platform.

fitCor is a complete multi tenant platform for managing gyms, fitness centers and multi location operations.

It connects memberships, check in, classes, point of sale, inventory, finance, reporting, staff operations and the member experience within one synchronized environment.

From the reception desk to the member’s phone, every part of the gym operates through the same system.

Product type
Connected gym management platform
Platform
Cloud platform — desktop and mobile
Used by
Gyms, studios and multi location operators
Developed by
Spontan Creative Media
01 — The problem it solves

A gym should not depend on spreadsheets, paper records and disconnected applications.

Daily gym operations involve far more than registering memberships.

Reception teams manage check ins, renewals, payments and customer balances. Managers monitor revenue, expenses, stock and staff performance. Trainers prepare workout programs. Members expect immediate access to their subscriptions, schedules, training plans and progress.

When each process is managed through a different tool, information becomes fragmented, manual work increases and management loses a reliable view of the business.

fitCor brings these activities into one connected platform, supported by a single data structure across every gym and location.

02 — One system, three experiences
01

Web Dashboard

A complete operational environment for reception teams, trainers, managers and administrators. The dashboard supports memberships, check ins, classes, sales, inventory, finance, reporting, staff management and daily operational control.

02

Mobile Application

A dedicated member experience for accessing subscriptions, workouts, diet plans, progress, achievements, challenges and fitness information directly from a mobile device.

03

Member Portal

A web based self service environment where members can access their information and manage relevant parts of their gym experience without depending on reception staff.

All three experiences remain synchronized through the same platform.

03 — How it works, part by part
01 / 06
Intelligent check in

The correct access decision, made immediately.

Members can check in using a membership card, QR code, manual search or self service access.

The platform identifies the appropriate active membership according to the time, schedule and access conditions.

  • Card and QR code check in
  • Manual member search
  • Member self check in
  • Automatic membership selection
  • Weekly access limits
  • Time based restrictions
  • Live reception dashboard
  • Real time check in updates
Arta HoxhaMonthly · unlimited
Entry allowed
Recent check-ins
Dritan ShehuCARD
Elira MetaQR
Blerim KolaMANUAL
Arta HoxhaPORTAL
02 / 06
Memberships & classes

Flexible membership management.

fitCor supports different membership structures, including individual services and scheduled group classes.

A member can hold multiple active memberships while the system maintains the relevant schedules, restrictions, payments and renewal conditions.

  • Flexible membership categories
  • Multiple active memberships
  • Weekly class schedules
  • Renewals and upgrades
  • Pro rata credit calculations
  • Discounts and outstanding balances
  • Membership transfers
  • Scheduled access restrictions

Classes · Thursday

Spinning07:00 · 18/20 spots
Book
CrossFit18:00 · 14/14 spots
Waitlist
Yoga19:30 · 9/16 spots
Book
03 / 06
Point of sale & inventory

Sales and stock connected to the member record.

fitCor includes an integrated point of sale system linked to inventory, customer balances and card deposits.

Reception and management teams can process sales while maintaining a complete history of product movements and financial activity.

  • Product sales
  • Order cancellation
  • Product exchanges
  • Stock level monitoring
  • Inventory movement history
  • Customer balances
  • Card deposits
  • Special staff pricing
Protein shake450 L
Towel200 L
Water 0.5 L100 L
Protein bar250 L
Creatine3200 L
Day pass500 L
Cart · Arta Hoxha
Total0 L
CashCardBalanceDebt
Paid from balance · invoice saved
04 / 06
Reporting & finance

Daily activity translated into business intelligence.

More than a dozen reporting and analytics panels provide management with a clearer view of financial and operational performance.

The system helps decision makers move beyond basic revenue totals and understand retention, member behavior, utilization and long term value.

  • Daily revenue reporting
  • Profit and loss visibility
  • Cash reconciliation
  • Membership retention
  • Cohort analysis
  • Churn monitoring
  • Member lifetime value
  • Peak hour analysis
  • Staff performance
  • Membership and attendance trends
ComparisonRevenueExpensesMembershipsCheck-inClassesRetentionStaff
Busiest hoursOctober
7891011121314151617181920
05 / 06
The member experience

The relationship continues beyond check in.

Through the mobile application and web portal, members can follow their fitness journey from one personal environment.

  • Subscription information
  • Workout programs
  • Set and repetition tracking
  • Personal records
  • Diet plans
  • Body measurements
  • Progress monitoring
  • Achievements
  • Challenges
  • Apple Health connectivity

This gives the gym a stronger digital relationship with members while reducing repetitive administrative requests.

Day 2 · Push / Pull / Legs

Workout in progress18:00
Squat4 × 8 · 80 kg
Bench press4 × 10 · 60 kg
Lat pulldown3 × 12 · 50 kg
Plank3 × 45 s · —
Personal record · Squat 80 kg
06 / 06
Automation & communication

The system continues working in the background.

fitCor includes scheduled processes and automated communication tools that support daily operations and member retention.

Push notifications, email and SMS communication can be managed through one system.

  • Automated expiration reminders
  • Birthday communication
  • Scheduled broadcasts
  • Push notifications
  • Email notifications
  • SMS notifications
  • Retention and churn prevention workflows
  • Background operational tasks
Automatic notifications · today
08:00Happy birthdayPUSHSMSPending
09:00Membership expires in 7 daysEMAILPUSHPending
09:15Membership has expiredSMSEMAILPending
10:00Churn preventionEMAILPUSHPending
04 — Built to run every day
Built for multiple gyms and locations

Shared technology without shared data.

fitCor uses a multi tenant architecture designed for multiple gyms, companies and locations.

Each organization accesses only its own information. Data separation is enforced throughout the system rather than relying only on what is visible in the interface.

This allows the same platform to support independent gyms, growing fitness businesses and operators managing several locations.

Security & accountability

A system handling payments and personal information must be designed accordingly.

fitCor applies layered security and access controls across the platform.

  • Six levels of user roles
  • Granular permissions
  • Secure authentication
  • Session and token management
  • Rate limiting
  • Activity and audit records
  • Controlled tenant access
  • Protected communication between systems

Role based access ensures that reception staff, trainers, managers, administrators and members see only the information and functions relevant to them.

Real time operations

Check ins, operational events and system updates appear immediately within the relevant dashboards.

Reception teams can follow activity as it occurs without manually refreshing the system or reconciling several different sources.

Engineered for reliability
370+automated tests

Business logic deserves the same attention as interface design.

fitCor manages payments, subscriptions, access rights, customer balances and personal information. Accuracy is therefore treated as part of the product itself.

The platform is supported by:

  • More than 370 automated tests
  • Strict data validation
  • Typed application architecture
  • Controlled database structure
  • Error monitoring
  • Audit records
  • Structured deployment infrastructure

These measures help protect the reliability of business processes as the platform grows.

From the reception desk to the member’s phone, one system designed down to the detail.

Manage memberships, operations, finance and member engagement through one connected platform.

Request a demo

See fitCor working for your organization.

Tell us a little about your setting and we will prepare the demo around it. We reply within one business day.

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